China - Annual Leave legal compliance

Background

Employee annual leave earned should MET the minimum new CHINA labor policy.

The annual leave computation is based on the FIRST DAY WORK that employee START WORK rather than company "Service Date", according to the user requirement.

Solution

To ensure employee minimum annual entitlement meet new CHINA labor policy, there is a need to include additional variable to compute employee annual leave entitlement, at the point it met the statutory requirement and secondly as a benefit to steady competitive in the market.

Freeware like POP-UP Calendar are used here, create a web page and employee select the First day work form the POP-UP Calendar, the system will calculate the age when this employee start work. This is one way to alert the user whether it is make sense the age when he/she start his/her first career in their life.

To ensure all employees participate this exercise, it is each and everyone responsiblity, Do you agree? My reason as follows, 1. Who will be the one going to answer local authority when there is compliance issue? 2. Who will be the one going to answer their big boss if enforcement team initiate action again the company? 3. Who is the one going to answer the boss if their subordinate did not provide information needed? A simple dashboard helps here.

Accountability! Should employee response for the data provide to HR system. If answer is yes, normally is YES. A custom form is available to request to sign with the term & condition where information provided is accurate.


Email notification should not neglect, it is a way to provide 2 way communication between HR and Employee. A simple acknowledgment email will gain great trust from the employee. This ASP code also widely available in yahoo website.

Tools

• HTML / ASP Script
• Free download "Pop-up Calendar" ASP script
• Free download "Email" ASP script
• WAN
• MS Access
• IIS Server
• ODBC Connection

Technologies initiative

1. Create a web portal to capture first day work;
2. Ease to use web portal address non techno savvy user
   
3. Web portal that assist the manager to monitor the enrolled activities;
   
4. Foul prove control mechanism built around the employee age;
   
5. In cooperate first start work date as one of the requirement to calculate the employee leave entitlement and select appropriate annual leave entitlement accordingly;
6. Provide a mean to identify statutory annual leave taken control mechanism.